Identify and maintain documents related to the chemical management system

Relevant employees should be informed and have access to the latest documents.

Documents related to chemical management system that should be stored are (include but are not limited to):

Regulatory

• Local legislation and compliance requirements and monitoring procedure
• Global regulations of countries where the supplier’s goods are exported

Organisation policies and strategy

• Chemical management policy document.
• Chemical management strategy document.
• Purchasing, transparency and traceability policy documents
• Production traceability documents (recipe sheets, process logs)

ZDHC related

• ZDHC Performance InCheck Reports
• ZDHC Clearstream Reports
• ChemCheck Reports from chemical formulators
• ZDHC Supplier Roadmap to Zero documents 

Chemical inventory related 

• Chemical Inventory List (CIL), with details on ZDHC MRSL conformance and hazards
• Supplier declarations from chemical formulators to ZDHC MRSL and Brand RSL requirements, wherever required
• Third-party (ZDHC Approved MRSL Certifier) certifications from chemical formulators and raw material suppliers
• Safety Data Sheets (SDS) and the relevant management process

Supply chain related

• Latest customer (brands) RSL documents.
• Sub-supplier and sub-contractor evaluation documents, when included in the chemical management system scope

Training related

• Records of training and mock drills conducted

Health and Safety

• PPE requirements and assessment
• Emergency response plan
• Incident register

Continuous improvement

• Internal and external test reports and CAP
• Internal and external audit reports, Management Review Meeting (MRM) minutes and follow-up actions
• Root Cause Analysis (RCA) for product non-conformities and corrective/preventive actions